Inviting Coaches to Your Club
How to invite coaches, manage roles and understand club-sponsored access
Inviting Coaches to Your Club
Bringing coaches into your club gives them full SquadTracker access without needing their own subscription, and keeps your teams organised under one roof.
What you'll learn
- How to send a coach invitation
- The coach roles available and what they mean
- How to manage pending invitations
- How club sponsorship affects a coach's personal subscription
- Go to Coaches* — Open the club sidebar and select *Coaches. This is available to club owners and admins.
- Press Invite Coach — Enter the coach's email address.
- Press Send Invitation — The coach receives an email with your club code, which they use to sign up and join the club.
- Track pending invitations* — The pending list shows who invited them and when, with *Resend and cancel options if needed.
- Check their role* — Once joined, browse coaches under the **All Coaches**, **Head Coaches** or *Assistants tabs. Head Coach and Assistant Coach are the two roles that carry permissions within a team.
Quick Steps
Sharing your Club Code directly
Prefer not to send an email invite? Coaches can join your club themselves using your Club Code.
Find the code in either of two places: on your club overview page* (a badge next to the club name, with a copy button), or in **Club Settings → Club Info** under *Club Code.
The coach's steps: log in to SquadTracker → My Clubs* → *Join Club → enter the code. They're added to the club immediately and their free access follows automatically once their coach role is set.
Club-sponsored access
Head coaches, assistant coaches, club owners and admins automatically get full SquadTracker access covered by the club — no personal subscription required. This is removed or transferred automatically if a coach ever leaves the club, so you don't need to manage it manually.
If a coach already has a personal plan
If a coach already pays for their own subscription when they join, they'll see a note on their subscription page letting them know the club now covers their access — worth flagging to them so they can cancel their personal plan if they no longer need it.
FAQs
Can I remove a coach later? Yes — removing them from the club also removes their club-sponsored access automatically.
What if I invite the wrong email? Cancel the pending invitation from the list and send a new one to the correct address.
Can I share the club code with my players or parents? No — the club code is for coaches only. Players and parents can't join a club with a code; they join a specific team through an invite their coach sends from the Player Hub.
What's the difference between the Club Code and the Coach Access Code? The Club Code adds a coach to your club (via My Clubs → Join Club or an email invite), which is what gives them a role and free access in the first place. The Coach Access Code is a separate, optional code — found just below the Club Code in Club Settings → Club Info — that a coach who isn't yet linked to your club can enter on the subscription screen to unlock free club-sponsored access without actually joining the club.
See also Set Up Your Club and Club Platform Billing.